Accounts Payable Specialist

JOIN THE WAGNER FAMILY
Thank you for your interest in Wagner. We always have our eyes open for talented people who want to learn, grow and expand their capabilities with Wagner. From start to finish, you'll enjoy a fun and colorful career at Wagner. Wagner is small enough that you matter and large enough for you to make a difference. Wagner believes that people represent a company's most important asset. At Wagner, we strive to create an organization where everyone participates and efforts are focused toward continuous improvement. These improvements are driven by dedication, teamwork, and the innovation of the Wagner family.
 
Our company participates in the US government's E-Verify process. In addition, all offers of employment are contingent on a background check.

YOUR BENEFITS

Our benefit package includes:

• Starting at 4 weeks PTO per year
• 401(k) and a company match
• Profit Sharing
• Medical + Company HSA contribution
• Wellness Program
• Dental
• Vision
• Life
• Disability
• 6 Weeks Parental Leave
• Long term care insurance
• Tuition reimbursement
• Employee Resource Groups
• On-Site Café
• On-Site Gym

Title: Accounts Payable Specialist
Reports to: Accounts Payable/Receivable Manager

Compensation Range: $24.00-$28.00/hour
 

Introduction
WAGNER is a well-established company with 75 years of operating experience. With over 2000 employees worldwide, the WAGNER Group is a world leading manufacturer and supplier of high technology surface finishing products and systems. Users of our efficient, reliable, and cost-effective solutions include final consumers, contractors, and industrial manufacturing companies. The company operates as two divisions, Decorative Finishing (DF) and Industrial Solutions (IS).
 

Position Objective

Manages the input of vendor invoices into the Accounts Payable system, in alignment with company policies. Assists with weekly check and ACH payment runs, and review of employee expense reports. Monitors and maintains reporting / communication of Accounts Payable activity to minimize surprise financial results. Remains flexible enough to adapt to new challenges and special projects, as required.

Responsibilities

• Vendor Invoice Processing – Reviews vendor invoices and ensures appropriate General Ledger expense coding, 2- or 3-way match, and purchase order / invoice authorization from management. Enters invoices into SAP system for processing and ensures proper filing of related invoices and supporting documentation.
• Resolution of Vendor Disputes and Vendor Statement reconciliation – Communicates with vendors and relevant internal personnel to resolve invoice and / or payment disputes / chargebacks with vendors.
• Expense Report Processing – Reviews employee expense reports and verifies appropriate supporting receipt / invoice documentation, General Ledger expense coding, manager authorization, and alignment with company expense reimbursement policies.
• Payment Runs – Assists with the preparation of weekly / bi-weekly ACH and check payment runs for vendor invoices and employee expense reports. Maintains appropriate filing / organization of payments and supporting documentation.
• Vendor Master Maintenance / Set-up – Maintains accurate vendor master records and ensures that new vendors are appropriately authorized and accurately set-up within SAP.
• Performs other duties and assumes accountabilities, as apparent or as delegated, including mutually agreed-upon objectives.
• Other duties as assigned.

Relationship To Others
Interacts with all levels of management and employees regarding Accounts Payable and expense report activities. Communicates on a consistent basis with Purchasing, Inventory, Shipping / Receiving, and Finance personnel regarding purchasing and payment activities. Maintains communication with external vendors regarding outstanding invoices, payment status, and vendor disputes / chargebacks.

Dimensions of Position
Controls vendor accounts, including but not limited to invoice processing, assisting with payment runs, and reconciliation of outstanding vendor account balances. Verifies all vendor invoices are appropriately recorded and scheduled for payment in alignment with agreed-upon payment terms. Contacts vendors to resolve disputes / chargebacks and other payment discrepancies. Ensures the consistent application of Accounts Payable and employee expense reimbursement policies and internal controls. Administers daily / weekly Accounts Payable activities and acts as a financial representative of Wagner to vendors. Recommends and implements new concepts and approaches, regardless of obstacles, to advance the scope and value of the position.

Qualifications

Education and Experience

Minimum 2 years of Accounts Payable experience required with a mid to large-sized company, including past management of invoice processing and assisting in payment runs; or an equivalent combination of education, training, and experience as determined by the hiring manager and Human Resources. 

Preferred Qualifications

4-year or 2-year Accounting or Business degree preferred.

Knowledge, Skills, and Abilities
This section is to outline specific knowledge, skills, and abilities necessary to perform this job. These required skills should be essential for anyone to successfully perform the stated responsibilities. 

• Knowledge of Accounts Payable accounting principles and how they affect business.
• Highly competent with Microsoft Office products.
• Knowledge of SAP, and / or other comparable operating software systems, report writing, and other computer applications is preferred.
• Able to work independently and manage responsibilities with minimal supervision.
• Manages time and workload efficiently, ensuring that tasks are completed timely.
• Detail-oriented and able to prioritize and multitask in a fast-paced environment.
• Professional, business-driven mentality with the ability to communicate and interact with all levels of the organization, as well as vendors and other external parties.
• Excellent oral / written communication abilities and organization / analytic skills.

Working Conditions

Work is performed in a standard or home office environment which requires occasionally lifting articles such as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and phone usage. This position is hybrid, averaging 2-3 days per week in the office. The hybrid status of this position is subject to follow any changes in Wagner’s overall remote work policy in regard to expected number of in-person office days or other stipulated conditions.

Wagner is an equal opportunity employer and believes in equal opportunity for all employees and applicants. Accordingly, all employment decisions are based on the principles of equal opportunity. These decisions include recruitment, selection, promotion, transfer, discipline, compensation, benefits, training and other personnel actions involving persons in all job titles and shall occur without regard to race, color, religion, sex, age, national origin, disability, genetic information, military status, sexual orientation, gender identity, and any other characteristic protected by state or local law. Our Company is committed to following any additional state requirements regarding this topic. No individual