Payroll & Benefits Specialist

Position Objective: 

The Payroll & Benefits Specialist administers the activities relating to the company payroll, benefits and HRIS processing including developing, implementing and monitoring (e.g., performing internal audit and control procedures to ensure that all wages and taxes are accurate). The individual will be the company’s subject matter expert with all payroll, benefits and HRIS administration.

Responsibilities:

• Process payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, support orders, and other adjustments to pay as necessary.
• Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HRIS processes.
• Evaluate and implement payroll/HRIS systems upgrades and changes.
• Understand quarterly tax credit reports and ensure third party processing.
• Perform benefit administration to include employee enrollments, life events, and terminations, and will act as the primary point of contact to all employees and vendors for interpretation, response and resolution of all employee benefits related issues. Review weekly file feeds for accuracy.
• Coordinate annual open enrollment process. Prepare, revise and distribute materials, system setups, and processing changes within deadlines.
• Run reports for audits to ensure all enrollments, including dependent information, are accurate; work closely with Accounting for quarterly and year end audits (payroll, Workers Comp, 401k, etc.).
• Process monthly billings from providers. Review billings for accuracy, resolve discrepancies with carriers, and approve for payment in a timely manner. 
• Monitor COBRA enrollments/changes and responds accordingly.
• Maintain complete electronic employee personnel files, records and other documentation for employees, including processing new employees, and maintaining timely and accurate files.
• Prepare statistical summaries and reports from the HRIS involving payroll information, performance management, demographic data and other employee data, requiring knowledge of the various Human Resources disciplines. Maintain data integrity in systems by running queries and analyzing data and reviewing source documents for accuracy and completion of data input.
• Generate files/reports such as the EEO1/Vets 100, annual non-discrimination testing for benefits plans, annual reports, as well as other special and ad hoc reports as requested.
• Other duties as assigned.

Relationship To Others: 
Works closely with the HR team. Also has frequent contact with outside vendors and insurance brokers.

Dimensions of Position: 
Works with confidential information including salary data, personnel files, company records and headcount information.

Qualifications:

Education and Experience

• High School Diploma or GED; and 5 years’ experience administering payroll, HRIS and benefits processes; or an equivalent combination of education, training, and experience as determined by the hiring manager and Human Resources. 

Preferred Qualifications:

• CPP and/or CEBS certification

Knowledge, Skills, and Abilities

• Strong knowledge of a variety of computer software applications such as payroll, benefits, time & attendance, HRIS and self-services systems. Experience with ADP preferred.
• Knowledge of federal and state employment laws and regulations.
• Strong computer skills including proficiency with Microsoft Office products including Outlook, Word, and Excel.  Must be internet savvy.
• Possess a creative outlook with a problem-solving attitude.
• Excellent time management, organizational, and follow-through skills. Able to prioritize.
• Highest degree of professionalism, integrity, and confidentiality; demonstrated discretion in the handling of highly sensitive material and information.
• Strong understanding of Human Resources processes and terminology, payroll and benefit processes and procedures, including eligibility and enrollment rules and benefit procedures.
• Able to create useful and actionable reports from data.
• Live our Values of: Open, Cooperative, Accountable, Progressive, and Customer Centric.

Working Conditions
Work is performed in a standard or home office environment which requires occasionally lifting articles such as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job is in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and phone usage. This position is hybrid, averaging 3 days per week in the office.
 

Wagner is an equal opportunity employer and believes in equal opportunity for all employees and applicants. Accordingly, all employment decisions are based on the principles of equal opportunity. These decisions include recruitment, selection, promotion, transfer, discipline, compensation, benefits, training and other personnel actions involving persons in all job titles and shall occur without regard to race, color, religion, sex, age, national origin, disability, genetic information, military status, sexual orientation, gender identity, and any other characteristic protected by state or local law. Our Company is committed to following any additional state requirements regarding this topic. No individual will be denied nor receive special employment opportunities based on membership status in any protected category.