Welcome to the WAGNER world!

With more than 1,600 employees at 16 locations and in 13 countries we are one of the market-leading manufacturers of innovative coating technology. We bring colour, protection and functions to surfaces. Our customers are industrial enterprises, crafts enterprises and do-it-yourselfers. The enthusiasm for perfect surfaces unites us. We are not simply looking for employees. We are looking for people who share our enthusiasm.

Administrative Assistant

Plymouth, MN, US, 55447


Title: Administrative Assistant

Reports to: President, Americas



Position Objective: To provide support for the President of the Americas and other executive team members.



Essential Duties and Responsibilities:

  • Support the President and other executives in managing schedules, including day-to-day and long-term management of meetings, projects, and priorities
  • Work with staff to collect and assemble information for presentations, reports, projects and strategic planning
  • Act as the point of contact between executives, employees, and customers
  • Coordinate travel arrangements, both domestic and international, including hotel, dining, and processing expense reports as needed
  • Create or prepare meeting materials (e.g., PowerPoint deck, agendas, room set up) and ensure distribution to appropriate individuals in a timely manner
  • Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects and meet critical deadlines
  • Provide backup support for coworkers when appropriate and actively support group goals
  • Complete a broad array of administrative tasks and manage office supply levels
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records
  • Supervise reception and front desk activities
  • Other duties as assigned



Relationship to Others:

Key contact person for President and America’s executive team in helping to obtain information, general support, or resolve problems



Dimensions of Position:

Performs general administrative support for the President and executive team, but can contribute materially in preparing presentations, scheduling meetings with global personnel and adding value to the team beyond basic administrative tasks. Operates with considerable independence and handles highly confidential messages and correspondence.



Knowledge, Skills, and Abilities:



  • High School Diploma or GED required
  • Bachelors’ or Associate’s degree preferred



  • Minimum of 4+ years of experience as an Administrative Assistant providing support to multiple staff members preferably to senior management



  • Advanced computer skills including MS Word, Excel, PowerPoint and previous experience creating executive level spreadsheets, presentations, and reports
  • Detail-oriented multi-tasker that can effectively prioritize continuous change and shifting priorities autonomously
  • Forward looking thinker, problem solver and team player who is willing to go above and beyond and actively seeks ways to improve and proposes solutions
  • Ability to handle sensitive and/or confidential information and materials while working well with all levels of internal management and staff, outside customers, and vendors
  • Exceptional interpersonal skills, strong written and verbal communication skills and a friendly and professional demeanor
  • Skilled in all aspects of planning and project management/Able to take an idea from concept to completion
  • Resourceful, strategic problem-solving ability with a positive, “can do” attitude and sense of humility and humor who enthusiastically embraces Wagner’s values
  • Excellent relationship builder, able to demonstrate a high level of tact, discretion and diplomacy with all internal and external stakeholders

Nearest Major Market: Minneapolis